Beginning at 11:00 am on Thursday, February 21st the Louisville Conference coordinators will set up registration in Humanities 300. Each person should begin their conference experience by retrieving their name badges, program, and informational flyers from us...and have a spot of coffee while you are at it!
Chairing a Panel
This checklist is intended mainly for participants new or somewhat new to the chairing business, and designed to help you manage time and maintain an atmosphere of professional courtesy and productive scholarly exchange. If you’re a veteran and comfortable with what you’ll be doing, there’s no need to read further.
There are four main areas of chair responsibility: informal tech support, introductions, time management, and discussion management.
1. Encourage your panelists to make sure their technology is working before the panel starts; that may involve them and you showing up to your meeting room a few minutes early. Contact registration in Humanities 300 with any problems.
2. Please arrive at your session early to meet your panelists. Contact them in advance—see the email to which this checklist is attached—for any information that you will need (typically a brief biographical paragraph will suffice) to introduce them.
3. It generally works better (it makes for fewer interruptions) to introduce everyone all at once at the beginning.
4. Absent a compelling reason to do otherwise, please stick to the order of speakers as listed in the program. People do panel-hop . . .
III. Time management
5. As a rule of thumb, allow 20 minutes per paper for a 3-person panel and 15-17 minutes per paper / reading for a 4-person panel or creative session. While there’s no need to be extremely rigid about this guideline, you do want to leave at least 20 minutes for discussion at the end.
6. Let your speakers know in advance that you’ll be signaling them somehow and asking them to conclude when their time is up—or you can agree on some kind of “2-minute warning” signal. You can invite them to use the timer on their phone, or, if you’re comfortable doing so, use the timer on your own phone. In a worst-case scenario, you may have to—politely but firmly—cut someone off in the interests of allowing the next speaker their due time or in the interests of allowing time for discussion.
IV. Discussion management
7. After the papers are concluded, open the floor to discussion but have one or two questions of your own prepared to kick off discussion in case you don’t get responses from the floor.
8. The rules of thumb here are those that you would apply in a classroom setting: elicit comments from as diverse a range of respondents as possible, avoid having any one person or question thread dominate conversation.
Conference buses will run throughout the day between the University of Louisville and the Brown Hotel. At the Brown Hotel, buses pick up and drop off at the Broadway entrance. On the university campus, buses pick up and drop off at the North Information Center. All attendees, regardless of where you are lodging, are welcome to use the shuttles to the University of Louisville and back to the Brown Hotel. There might be a morning rush for those intending to arrive around 8:45-9 am on Friday.
There is also a free bus service as part of the Louisville TARC public transit system. The route 01 Lou Lift runs along 4th street, right outside the Brown Hotel, and stops off at the University of Louisville campus. For further information, see the schedule online at the TARC website or inquire at the Brown Hotel Reception.
If you miss the bus, or if you prefer a time not listed, here are some links to some services that you might take instead:
Green Cab of Louisville—Eco-Friendly Cab Service: (502) 635-6400
Yellow Cab Louisville: (502) 636-5511
Taxi 7: (502) 777-7777
Below you will find the scheduled pick up times from Brown Hotel and University of Louisville offered by Miller Transportation, bus service for the conference.
If you wish, you can purchase a conference parking pass for use in the university lot at Papa John's Cardinal Stadium. Shuttle transportation will be provided to and from the stadium and Belknap Campus on Thursday and Friday only. On Saturday, you are free to park in any blue or green University lot. A pass/permit is not required. Click here for a color-coded campus parking map.
You will have the option to "print tickets" once you have completed your online registration. Be sure to print your parking "ticket" as it will serve as your permit. Just place it in your dash when parking at Papa John's Cardinal Stadium. You can catch the shuttle (TARC #94) every ten minutes from 6:40 am to 7:30 pm at the west side of the stadium (look for bus shelter). You can tell the bus driver that you are with the Louisville Lit Conference and show them your ID, and you'll be able to ride for free. Ride the shuttle to the 3rd and Brandeis stop (the first stop after getting on the shuttle). Walk south-east towards (and past) the Speed Art Museum until you enter the quad with Ekstrom Library on your right and Bingham Humanities (our conference building) on the left.
The shuttle is wheel chair accessible. For more information, click here.